SharePoint vs. modern intranet solutions: What is best for your organisation?

If your organisation already uses SharePoint as an intranet, you have probably experienced both its strengths and limitations. Many are currently facing the question: Should we continue with SharePoint as our intranet, or is it time to look at a more modern intranet solution?

To make the right decision, you need to understand what SharePoint is actually designed for – and what distinguishes it from newer, specialised intranet platforms.

What is SharePoint built for?

Microsoft SharePoint was originally developed as a platform for document management, file archiving, and project collaboration. In other words, it is not a dedicated intranet, but rather a construction site where, through customisation and integrations, you can create intranet-like features.

This flexibility is a strength, but it also means that SharePoint does not come ready-to-use as an intranet. It typically requires:

• Development and customisation of design and features

• External consultants and intranet packages ("intranet-in-a-box")

• Ongoing maintenance and technical operation

• Training employees and editors to ensure adoption

Many therefore find that SharePoint becomes an intranet that does not engage employees, and is primarily used as a document archive.

What works well in SharePoint?

However, SharePoint has its advantages – and they should not be overlooked:

• Deeply integrated with Microsoft 365 (Teams, OneDrive, Outlook, etc.)

• Advanced permissions management and document control

• Familiar and licensed in many organisations

If your organisation is already heavily invested in Microsoft and has an internal IT department with the resources to develop and run the platform, SharePoint can be a logical solution.

But for communication, employee involvement, and a vibrant digital workplace, SharePoint is rarely enough on its own. Read more about the platform here: Best intranet solutions in 2026

Why more organisations choose Colibo as an alternative to SharePoint

Colibo is a modern Danish-developed intranet solution designed from the ground up for one purpose: effective internal communication and employee engagement.

Unlike SharePoint, which needs to be customised, Colibo comes ready to use with an intuitive user interface that does not require development or consultancy support to function.

Colibo offers, among other things:

• Out-of-the-box integration with Microsoft 365 and Teams

• User-friendly design that increases adoption and engagement

• Role-based and personalised content

• Push notifications and mobile access

• EU hosting, on-premise options, and full GDPR compliance

• Social intranet with likes, comments, and knowledge sharing

Where SharePoint requires building and setup, Colibo delivers a unified and complete platform tailored for communication, news, social culture, and digital community – and that is exactly what most employees expect from a modern intranet today.

What do the experts say?

In the recognised ClearBox Intranet Report, Colibo has achieved a high rating – especially due to the platform’s:

• Close integration with Teams

• Strong personalisation features

• Security profile and flexible operating models

• High user experience and intuitive interface

This makes Colibo an obvious choice for organisations that want an intranet that engages, unites, and supports your daily work – rather than simply being yet another document repository

Is it time to consider an alternative to Sharepoint?

If you already use SharePoint, it is important to ask yourselves:

• Do employees use the intranet actively in their daily work?

• Does it feel like a hub – or a file folder?

• Does it require constant development and technical support?

If the answer is yes to the above, it may be time to look towards an intranet solution that creates value from day one.

Colibo gives you a modern intranet that is:

• Ready to use

• Easy to maintain

• Loved by employees

Would you like to hear more? Contact us for a no-obligation demo and see why more companies choose Colibo rather than continuing to build on SharePoint.

Intranet solutions for businesses

A modern intranet is much more than just a news board. It is a central tool for strengthening a company’s internal communication, collaboration, and knowledge sharing. To create an effective digital workplace, you need an intranet solution that is user-friendly, secure, and flexible – and that is exactly why companies such as DR, Comwell, and home have chosen Colibo as their preferred intranet platform.

What is an intranet – and what should it be able to do?

An intranet is an internal digital platform that organisations use to stay updated, find information, share knowledge, and access company systems and documents. It gathers the workplace’s internal communication in one place and is an important link between the organisation’s departments, teams, and functions.

For an intranet to create real value in daily work, it should:

• Be easy to use for both employees and editors

• Offer access from both desktop and mobile

• Allow personalisation so the user sees relevant content

• Support two-way communication

• Be secure and GDPR-compliant

• Integrate with existing tools such as Microsoft 365, SharePoint, and Teams

A good intranet must therefore be functional, accessible, and engaging. At the same time, it must be easy to maintain – without requiring IT technical knowledge – and it must evolve in line with the organisation’s needs.

Here you can read about 7 intranet solutions in 2026

Why do companies choose Colibo as their intranet solution?

Several large and medium-sized Danish organisations have now chosen Colibo as their intranet platform. Among them are:

• DR, which has many different professional groups and needs to reach broadly across the organisation internally

• Comwell, where the majority of employees work without daily access to a computer

• home, which needs to connect office staff and mobile employees in one shared platform

These companies have in common that they have prioritised user-friendliness, communication, and high employee adoption. Colibo makes it easy to communicate in a targeted way, create engagement, and support day-to-day work whether the employee is at a screen or working out among customers and citizens.

With Colibo, companies get:

• An intuitive and mobile-optimised platform

• Integration with Microsoft 365 and Google Workspace

• Role-based display and personalised news feed

• Social features such as comments, likes, and sharing

• High data security and the option of both cloud and on-premise operation

Colibo is not just an intranet solution – it is a living digital community that connects people, knowledge, and tools.

An intranet that delivers results

Colibo stands out because it does not require a heavy start-up or extensive setup. It comes ready to use, while still being customisable to the organisation’s unique needs. Many of our customers experience a significant increase in engagement and usage – precisely because Colibo is easy to access and relevant to each individual employee.

It is no coincidence that Colibo has been highlighted in the ClearBox report as one of the most user-friendly and secure intranet platforms in the European market.

Would you like to see how others have done it? Read company case studies at: CASES

Should your company also have an intranet that gets used?

If you are looking for a modern intranet solution for businesses that combines high security, user-friendliness, and strong communication – then Colibo is worth a closer look.

Contact us at Colibo for a free demo and a no-obligation conversation about your needs.