MUNICIPALITIES
One AI-powered intranet for the entire municipality
All knowledge, files, systems, and communication gathered in one place, where everyone sees what is important to them. It's an intranet your way.
Stand-alone or on top of Microsoft 365. Keeps running if 365 is down
Also for employees without a PC or work email
Connect your systems, including your own AI
Adapted to your organisation, not the other way around
Over 20 municipalities use Colibo today, and we have been delivering to local authorities for more than 10 years.
STARTING POINT
The municipal workplace
A municipality consists of many workplaces within one organisation. That hardly comes as a surprise to you.
Many employees work out with the citizens, in institutions, or out in the community, and only some sit at a desk on a daily basis.
Our view is that whether you call it an intranet, a digital workplace, or something entirely different, it works best when it brings people together and helps everyone pull together.
The intranet is your digital meeting place, and therefore it must adapt to your workplace. Not the other way around.
This is where Colibo stands out from the competition. Colibo is your intranet, your way.
What an intranet must be capable of in a local authority
Be the knowledge base AI draws its answers from
The answers must be based on the municipality's own updated guidelines, and only on the content that the individual is permitted to see.
How Colibo does it →
Stand alone or integrate on top of Microsoft 365
Dedicated database and operations, ensuring communication continues seamlessly even if 365 is down.
How Colibo does it →
Reach all employees
Even those without a PC or work email, on their own phone and on info screens.
How Colibo does it →
Manage knowledge and documents
One current version, one responsible owner, and one history of changes.
How Colibo does it →
Support the requirements of NIS2 and GDPR
Proven security and control over where data is located.
How Colibo does it →
Target information
Employees receive what is relevant to their administration, department, role, and location.
How Colibo does it →
EMPLOYEES WITHOUT A PC
The whole intranet in your pocket
In home care, childcare, and Roads & Parks, a phone is often the only screen people use all day. The Colibo app gives them the same intranet as their colleagues at the town hall, even without a work email.
Log in on your own phone, even without a municipal email account
Push notifications for precisely the departments that need to know
Encrypted chat with voice messages and photos instead of private messaging services
App for iOS and Android featuring the municipality's own branding and login via facial recognition or fingerprint
From left: a news update for Home Care South, the AI assistant, and a chat where the manager arranges cover for a visit because a colleague has gone home sick.
Info screens in care homes, depots, and the town hall
The info screen pulls content from the intranet, so news, events, and shift information only need to be written once. Each screen or group of screens can show its own content.
The staff room, Care Centre Fjordly. Screen content is for illustration purposes.
Aula widget, free for municipalities
Teachers can see news, documents, and links from the intranet directly in Aula. The administrator selects the content. Requires Unilogin.
MICROSOFT 365
On top of Microsoft 365. Independent of 365.
Colibo is an independent intranet with its own database and operations.
It can stand entirely on its own, or it can be layered on top of the municipality's Microsoft 365. You decide what stays in SharePoint and what stays in Colibo.
Regardless of your choice, communication will never again depend on the Microsoft environment.
Employees
PC
Personal phone
Teams
Info screen
Colibo
The municipality's own intranet
Own database in a Danish data centre
Optional: login, files, chat, and calendar
Keeps running if 365 is down
Microsoft 365, if the municipality uses it
Entra ID
SharePoint and OneDrive
Teams
Exchange and Outlook
If you connect Microsoft 365
Login and users from Entra ID
Files from SharePoint and OneDrive, with the user's own permissions
Chat and calendar from Teams and Outlook
Colibo takes care of that automatically
All intranet features, e.g. dedicated chat and document management
Reaching employees without a PC or work email
A channel outside the Microsoft environment when you need it
What this means for IT
No Microsoft 365 requirement
Can make full use of Microsoft 365
Runs outside the municipality's Microsoft environment
Users with and without a 365 licence get the same user interface, from the town hall to home care.
BROCHURE
Colibo in the municipality, gathered across 21 pages
The complete walkthrough of what an intranet needs to deliver for a municipality, and how Colibo does it. Featuring screenshots from a fictional municipality and a fact sheet for IT.
What Colibo looks like in a fictional municipality: front page, groups, widgets, and profiles
Onboarding, quizzes, and forms, e.g. on confidentiality and medication administration
The integrations for Aula, Acadre, SBSYS, OS2faktor, and Microsoft 365
The complete feature overview and a fact sheet for IT you can pass on
Download the brochure
COMMUNICATION AND DOCUMENTS
The right message to the right employees, and a single source of truth
Targeted communication
The operations manager in Roads & Parks writes to their own team and sends the news as a push notification. Home care receives a new instruction, which everyone must confirm they have read.
Select departments, groups, or individuals and see the number of recipients before publishing
Mandatory reading with read receipts, also in the app
Scheduled publication and automatic archiving
Multiple languages, or one-click translation (optional, via Microsoft Azure)
Ownership transferred
Lone Kjær → Peter Lund
Review overdue
3 pages in the handbook
Case from Acadre
Filed in the case system
Document management with control over versions and owners
The employee handbook, instructions, and guides are located in Colibo's built-in document management system, complete with versioning, audit trails, owners, and detailed permissions.
Audit trail: Colibo logs who changed what and when
Ownership transfers in one go when someone leaves
Overview of content pending review
Documents and cases from EDMS, e.g. Acadre or SBSYS. Filing remains in EDMS
Example: Home Care South receives a new guideline on medicine handling with a short quiz, built directly in Colibo.
NIS2
The intranet is also covered by NIS2
In Denmark, the NIS2 Act came into force on 1 July 2025.
According to guidance from the Danish authority Styrelsen for Samfundssikkerhed, all the network and information systems a municipality in scope uses for its tasks are covered, including the intranet.
Choosing a platform is therefore a management responsibility, and the choice must be risk-assessed and documented.
Three questions that executive management, auditors, or supervisory authorities might ask
Where is your data located, and who can ultimately gain access?
The municipality's data is stored in a private database in a Danish data centre or with the municipality itself, subject to Danish and European law.
How do you reach employees the day the primary platform is down?
If your emergency channel is hosted within the same Microsoft environment as your email and documents, it will be affected by the same outages. Colibo runs independently and can be used to reach home care services, public works depots and institutions.
What is your exit plan?
Colibo provides documented data flows, full data export, and a genuine exit option as part of the agreement.
Whether the municipality complies with NIS2 depends on its own processes, setup, and suppliers. Colibo provides certifications, audit statements, and documented data flows that can be used in the risk assessment of the intranet.
SECURITY AND OPERATIONS
Documented security
Colibo is developed and hosted in the EU by a Danish company and uses no third-party tracking tools. We provide the documentation required for risk assessment, vendor management and public procurement.
ISAE 3000
AUDITED
ISO 27001
CERTIFIED
Hosting
CLOUD / ON-PREMISE
EU SOFTWARE
EU BUILT & HOSTED
STAND-ALONE
SOVEREIGN PLATFORM
GDPR audit. External audit of GDPR compliance. Data processing agreement as standard.
The municipality chooses its own operational model
Cloud in a Danish data centre
Most popular choice. Private database in an ISO-certified data centre in Denmark.
On-premises
Installed in the municipality's own operating environment, on the municipality's own servers.
Air-gapped
Physically isolated network with no connection to the internet.
NIS2 requires the municipality to be able to document
What Colibo delivers
Risk management and selection of security measures
Certifications and declarations that can be directly integrated into risk assessment and vendor management.
Supply chain security and supplier overview
Documented data flows and an open list of sub-processors, such as Microsoft Azure for the optional translation. Provider under Danish law.
Business continuity during incidents
A technically independent communication channel that doesn't share points of failure with the Microsoft environment.
Control over data and exit options
Private database, flexible hosting location (cloud, on-premises, or air-gapped), and full data export as part of the agreement.
The full security review and the IT fact sheet are in the brochure
COLIBO AI ENABLER
Ask the intranet directly or via your own AI
Colibo AI Enabler consists of two parts that can be used separately or together: Embedded AI, which is the assistant inside Colibo, and Colibo MCP, which connects the municipality's own AI tools to the intranet. The AI only accesses the content that the individual user is authorised to view.
Embedded AI
Employees ask in their own words and receive an answer with sources. The assistant is also available in the app.
Sources with document type and latest update for each response
Each query runs with the employee's own permissions
Runs on the municipality's own API account, e.g. with Anthropic, OpenAI or Azure OpenAI
Colibo MCP
Connects the AI used by the municipality to the intranet via the open standard Model Context Protocol.
Copilot, ChatGPT, Claude, OS2ai, or another AI
Prompts and responses remain under the municipality's own agreement. Colibo does not store them
If the AI needs to change something on the intranet, it shows you what first and waits for approval
EXAMPLE
An employee asks how to claim mileage for driving their own car on work trips. The answer points to the staff handbook and shows the sources with dates.
Colibo AI Enabler is an add-on.
CASE STUDY
Roskilde Municipality unites the organisation with Colibo
“It is about uniting the organisation. With Colibo, we have gained a solution that is broad in scope, while also providing room for both structure and flexibility in everyday work.”
Peter Hjort Larsen
Intranet Manager, Roskilde Municipality (quote translated from Danish)
IMPLEMENTATION
Live in 2–4 months
An implementation of Colibo requires no development. It is all about configuration, governance structure, and content. How long it takes depends on how much the municipality wants to work on the content itself and the resources the municipality allocates.
Configuration
Navigation, permissions, integrations and design are set up in Colibo. No code is required.
Governance structure
We agree on who owns which content, who edits it, and how the content is kept up to date.
Content
The municipality structures and migrates the content that employees will need from day one. We assist with the methodology and templates.
ONBOARDING PROGRAMME
From project launch to go-live
Kick-off workshop
TECHNICAL TRACK, PARALLEL
Installation
User integration
Configuration
Technical approval
POST GO-LIVE
Advice and support
New versions and news
Networking and Peer Groups
Operational status
Webinars
ADD-ONS
Advice
Education and workshops
Test environment
Custom widgets
Custom integrations
100+
Implementations behind our method. You get a dedicated project manager, a technical team that knows your environment, and weekly status meetings, so you always know where the project stands.
ALL FEATURES
Feature overview
New features are continuously introduced with the updates, and extensions such as Aula, ESDH integrations, and info screens can be found on the Colibo Marketplace.
Communication
Knowledge and documents
Collaboration
The employee
Management and insights
Integration and operations
FOR IT
Ten questions IT usually asks
For the municipality's IT department, head of digital, or information security officer.
How do employees log in?
Who manages users and departments?
Should we integrate with Microsoft 365?
What do we gain from adding Colibo on top of 365?
What should be stored in SharePoint, and what in Colibo?
Where is the data stored?
What documentation do we receive for NIS2?
What happens if Microsoft 365 is down?
How do we get out again?
How much work is it for IT?
NEXT STEPS
See Colibo from your municipality's point of view
An intranet is best evaluated in action. In a demo, we will showcase Colibo with a focus on the employee groups that are currently the hardest to reach.
Your starting point
We start with your situation: employees without their own PC, your current intranet, and your Microsoft 365 environment.
Colibo in practice
Front page, app, groups, documents, AI and info screens, shown with examples from a municipality.
Security and operations
NIS2, choice of operating model, integrations, and the documentation you need.
What happens next
References from other municipalities, access to a test environment, and a realistic timeline.
