After a thorough clarification of needs and a focused pre-analysis, Roskilde Municipality has chosen Colibo as their new intranet platform.
The challenge
For many years, Roskilde Municipality had used a custom-developed Drupal solution as their intranet. But as needs grew, it became clear that the old platform could no longer keep up. Frontline staff – especially teachers and employees in decentralised units – often experienced either no access to the intranet or found its content irrelevant.
Moreover, it was difficult to target communication across the entire organisation, meaning that leaders had limited options for effectively reaching the frontline. At the same time, there was demand for better digital collaboration tools and a solution that could act as a common platform across professions and locations.
The solution – Colibo
With Colibo, Roskilde Municipality gained a modern intranet solution that meets the needs of today’s complex municipal organisation. The platform supports both centralised and decentralised communication, and features such as collaboration spaces, intelligent search, and targeted news channels have made it possible to engage the entire organisation – regardless of location or role.
The municipality conducted an in-depth needs assessment with focus groups and requirements specifications, forming the foundation for choosing Colibo. The solution was selected among several proposals, especially because it combines user-friendliness with flexibility, integrates with existing systems like Microsoft 365 – and offers financial transparency without hidden development costs.
“We had clear and specific requirements for our new intranet. It needed to offer collaboration spaces, allow us to target and control communication all the way to the outermost parts of our organisation, and the search function had to be top-notch. We got all that as standard with Colibo. At the same time, we needed a more predictable and secure financial model. With our previous solution, we handled all development and upgrades ourselves, which made costs difficult to foresee.”
Malene Lynnerup Jensen
Consultant, People Development
An intranet for everyone
With Colibo, Roskilde Municipality aims to change the perception of the intranet – from a closed “town hall site” to the entire municipality’s shared digital meeting place. The ambition is that all 7,500 employees – whether they work at a school, daycare centre, nursing home or at the town hall – should feel included and informed.
Colibo’s modern, mobile, and intuitive platform makes it easy to communicate, share knowledge, and collaborate – even for employees without a permanent office workspace.
“It’s about uniting the organisation. With Colibo, we now have a solution that covers a wide range of needs and still allows room for both structure and flexibility in everyday work.”
Malene Lynnerup Jensen
Consultant, People Development
