Knowledge Sharing in Organizations: Drop Internal Emails, Make Room for Dialogue!
Let's be honest: How many times have you searched in vain for an email that contained the crucial information you needed? Probably more times than you care to admit.
Looking for important information in emails is like looking for a needle in a haystack: it can take forever to find the information you need. Sharing knowledge in organizations shouldn't be so random and frustrating. So what do we do?
Why Knowledge Sharing is So Damn Important
Knowledge sharing is not just a fancy buzzword. It's the lifeblood of a modern organization. According to a McKinsey study, effective knowledge sharing can increase productivity by 20-25%. That means your teams can get more done in less time. And who wouldn't want that?
Knowledge sharing ensures that everyone in the organization has access to the same information. It reduces misunderstandings and duplication because everyone is working from the same knowledge base. Imagine how much more efficient your organization could be if everyone knew exactly where the information was, what was going on and what was expected of them.
What's the problem with internal emails?
The short answer: Everything.
Here's why:
- Inefficiency: The average employee spends around 28% of their working day dealing with emails. 28%! That's time that could be spent more productively.
- Lack of overview: Information stored in emails is easily forgotten or overlooked. An important message can easily get lost in a crowded inbox.
- One-way communication: Emails are not designed for collaboration. As a result, it often ends in misunderstandings and delays. There's no opportunity for real-time dialog and it's hard to keep track of who has replied to what, which often delays decision-making processes.
Emails: The Digital Dinosaur
Emails are like dinosaurs: outdated and out of step with today's demands. They are slow, inefficient and not adapted to the way modern businesses work. Emails create silos of information where knowledge is trapped with individuals instead of being accessible to the whole team.
So What's the Solution?
Meet the Intranet Platform
Enter the intranet platform. Here's why it's a game changer:
- Centralized Information: All knowledge in one place. No more email clutter. You know exactly where to look for information and it's always up-to-date.
- Workgroups: Create relevant workgroups where team members can share and discuss information in real-time. Two-way communication FTW! This creates a dynamic and engaging workflow.
- Quick Access: Quickly find what you need without having to dig deep into a cluttered email thread. Search for information with a click and get instant results.
Intranet platforms are designed to facilitate collaboration and communication. They allow documents, ideas and knowledge to be shared in an organized way that everyone can access and contribute to.
Stats Don't Lie
Did you know that companies with effective knowledge sharing strategies experience 33% higher innovation performance? That's not just hot air; it's proven fact. Intranet platforms make it easy for both employees and management to share knowledge quickly and effectively.
A Deloitte study shows that companies with strong knowledge sharing cultures are 57% more likely to increase collaboration and innovation. This is because employees have easy access to the information they need, when they need it.
From Our CEO's Mouth to Your Screens
Our CEO, Mogens Sejer Iversen, says it best:
Internal emails are the dinosaurs of the modern workplace. If you want to keep your organization sharp and innovative, an intranet platform isn't just a nice-to-have; it's a must-have. And especially now that AI is part of the future. This is where AI can really help increase productivity, which is not possible in the same way via emails.
Knowledge Sharing Goes Both Ways
Knowledge sharing isn't just about spreading information; it's about creating a dialog. Employees should be able to give feedback, ask questions and make suggestions in real time. This is where the magic happens - when ideas fly freely and quickly.
Create a Knowledge Sharing Culture in your Organization
- Engage your employees: Make sure everyone is on board with how and why they should use the platform. Train them on best practices for knowledge sharing. Nudge employees by moving news updates through emails and into the intranet news feed instead.
- Make it engaging: Add gamification elements like quizzes - e.g. for courses and onboarding programs.
- Be a role model: Leadership must lead by example and show what effective knowledge sharing looks like. When leadership engages, the rest of the organization will follow.
It's time to say goodbye to the inefficiencies of internal email and hello to the future of work. With an intranet platform, knowledge sharing doesn't just become easier, it becomes part of the company DNA.
Switching from email to an intranet platform isn't just a technological upgrade; it's a strategic decision that can help change the culture of your organization. It's about creating a culture where knowledge flows freely and employees feel engaged and informed.
So let's say it again: Ditch the internal emails, make room for dialogue and discover how your organization can flourish with a modern intranet platform.
Knowledge sharing is a key factor in any successful organization. When employees can freely share their knowledge and experiences, it creates an environment of learning and growth.
Imagine a workplace where knowledge flows freely, where ideas are shared without barriers and where collaboration is the cornerstone of everything you do. That's the reality an intranet platform can create.
Knowledge sharing is not just a tool; it's a culture. A culture that fosters innovation, collaboration and growth.
[1] https://www.mckinsey.com/business-functions/mckinsey-digital/our-insights/the-social-economy [2] https://www.mckinsey.com/industries/technology-media-and-telecommunications/our-insights/tech-enabled-disruption [3] https://hbr.org/2017/07/the-knowledge-sharing-company [4] https://www2.deloitte.com/content/dam/Deloitte/us/Documents/process-and-operations/us-cons-strategic-comms-plan.pdf
